Equip Coaching

Coaching: access, permissions & teamspaces.
Equip
Notion Coaching
October 19, 2022
Coaching: access, permissions & teamspaces.
Equip
Notion Coaching
October 19, 2022
Equip facilitates access to sport through self service solutions - providing premium sports gear worldwide.
They booked coaching calls to properly set up access, permissions, and team spaces in their workspace. This allowed them to integrate their work effectively while receiving support from a Notion Certified Consultant.
Discussion about access rights to limit read/write permissions for different employees in a "hybrid" way on the same database, based on the creation of templates. I will explain it to you.
Depending on the time and responses, we can also do a quick review of team workspaces so that you can explain the principle behind it and how to "use it well".
✅ creating and deleting database entries (pages)
✅ using existing database templates
✅ editing database properties in a given row
❌ changing a database name, description, or icon
❌ adding or removing a property, or changing a property's type
❌ creating or changing views, including modifying sorts, filters, or groups
❌ sharing with others
✅ all of the above
✅ changing a database name, description, or icon
✅ adding or removing a property, or changing a property's type
✅ creating or changing views, including modifying sorts, filters, or groups
❌ sharing with others
✅ all of the above
✅ sharing with others
💡 It’s best for top-level database administrators to get “Full access”, and making it known to your team who these people are. For anyone else, a “Can edit content” role should suffice.
Users with “Can edit content” can’t create/modify the original database views.But they can create new views if they create linked databases.
On their linked databases, they can also add filters & sorting.
💡 They can also dynamically filter on @me to see only their assigned tasks.
If you give access (whatever the access type) to someone to a page where there’s a linked database, if they are not invited to the original database, they won’t see the linked database.
Anyone with a “Full access” or “Can edit” permission can lock a database (not “Can edit content”) This can prevent others to modify the structure of the database (views, filters, arrangement, etc.)
You can turn an existing page into a teamspace if:
To turn an existing page into a teamspace:
💡 3/4 teamspaces max is recommended.
More info on groups & members here: Grant the right level of access with teamspaces and groups
💡 Toggle on the Make default teamspace option if you’d like to add every member of your workspace as teamspace members, all at once.